Executive Administrative Assistant

CINQCARE

Administrative Assistant

Position Description

Overview

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. with accountability for providing strategy, judgment, organization, and evidenced-based analysis to influence decisions, and directly to meet CINQCARE requirements.  They should embody CINQCARE core values, including, Trusted, Empathetic, Committed, Humble, Creative and Community-Minded. At CINQCARE, we don’t have patients or customers – we have Family Members

Job Responsibilities

The Administrative Assistant will have the following responsibilities:

• The Administrative Assistant will be responsible for answering and transferring phone calls, screening when necessary.
• The ideal candidate welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Draft responses to routine requests.
• Process Expense Reports.
• Attends local community events and assist with CINQCARE’s Family Members acquisition and engagement.
• Performs other job-related duties as assigned.

General Duties

The Administrative Assistant will have the following duties:

• Leadership: The Administrative Assistant will lead in defining and executing strategies and solutions to create business value, including working with their team to design, develop, and execute those strategies and solutions to deliver desired outcomes.

• Strategy: The Administrative Assistant will establish the business strategy and roadmap: (1) improve outcomes for CINQCARE Family Members; (2) enhance the efficacy of other CINQCARE. business divisions; and (3) develop and deliver external market opportunities for CINQCARE products and services. In establishing the business strategy, the Administrative Assistant will define and innovate sustainable revenue models to drive profitability of the Company.

• Collaboration: The Administrative Assistant will ensure that their team’s capabilities form a cohesive offering, including by working closely with other business divisions to learn their needs, internalize their knowledge, and define solutions to achieve the business objectives of CINQCARE.

• Knowledge: The Administrative Assistant will provide subject matter expertise in Marketing, including determining and recommended approaches for innovating new ways to attract and convert prospects., solution deployment and performance evaluation.

• Culture: The Administrative Assistant is accountable for creating a productive, collaborative, safe and inclusive work environment for the Marketing team and as part of the larger Company.

Qualifications

The Administrative Assistant should have the following qualifications:

• Education. Associate’s degree required, Bachelor’s degree in related field preferred.

• Experience: Three to five years of experience in an administrative role. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Proficiency in all Microsoft Office Suite or related software.
• Entrepreneurial: CINQCARE seeks to fix gaps that have persisted for generations in the delivery of care to Black and Brown populations. This position is accountable for ensuring CINQCARE is positioned to innovatively deliver on its promise.
• Communication: Excellent verbal, interpersonal, customer service, and written communication skills. Excellent organizational skills and attention to detail. Ability to clearly articulate and present concepts and models in an accessible manner to CINQCARE’s team.
• Culture: Good judgement, impeccable ethics, and a strong team player; desire to succeed and grow in a fast-paced, demanding, and entrepreneurial Company.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.